Alternative Testing Arrangements

Initial requests for alternative testing arrangements. If you are requesting alternative testing arrangements, you must call Evaluation Systems at (866) 565-4879, between 8:00 a.m. and 5:00 p.m. central standard time, Monday through Friday excluding holidays, before scheduling an appointment, in order to discuss alternative arrangements options.

You will need to submit, by mail or by fax, the Alternative Testing Arrangements Request Form for THEA IBT,PDF Document along with documentation supporting your request. Write your name and telephone number on each piece of correspondence you provide.

Subsequent requests for alternative testing arrangements. The Alternative Testing Arrangements Request Form must be submitted each time you register. The first time that you request alternative testing arrangements, you will need to submit all of the required documentation to support your request for accommodations. Evaluation Systems will keep your documentation on file for one year. If you register to take the THEA IBT again within that year, you only need to submit your correct payment and a completed Alternative Testing Arrangements Request Form for THEA IBT, as long as your condition and the requested accommodations have not changed.

Notification of resolution. When your request for alternative testing arrangements has been resolved, you will be contacted via e-mail regarding the resolution and given important information about scheduling your test appointment.

Please note: You must wait for approval from Evaluation Systems if you wish to test with alternative testing arrangements. If you schedule an appointment and test prior to notification from Evaluation Systems, you will test under standard conditions and the resulting scores will be reported to your designated institution(s). Also, if you fail to follow the instructions provided to you regarding scheduling your appointment with any approved alternative testing arrangements, you will test under standard conditions and the resulting scores will be reported to your designated institution(s).

Requests for additional time. If you feel that due to a disability you need extra time for testing, please keep in mind that you are automatically given as many as four hours to take the test. You may use the time to work on any or all of the three sections of the test. You can decide how much time you want to set aside for each section. You do not need to retake any section you have already passed.

If you need extra time beyond the four hours due to a disability, please note that testing must be completed within one test administration day and that all requests for additional time must meet the registration requirements, including appropriate documentation.

Documentation Requirements and Review of Requests

The following alternative testing arrangements may be requested because of a disability and can be accommodated at all test sites:

To request either of the alternative testing arrangements listed above, you must

  1. contact Evaluation Systems before scheduling your appointment to test; and
  2. submit a completed Alternative Testing Arrangements Request Form for THEA IBT indicating the nature of and reason for the request.

If you wish to request arrangements other than those listed above, please review the instructions that follow.

Registering for alternative testing arrangements because of a physical disability. If you require arrangements other than those listed above and the alternative testing arrangements are being requested due to a physical disability (e.g., visual impairment), you must

  1. contact Evaluation Systems at the phone number listed above, under "Initial requests for alternative testing arrangements," before scheduling your appointment to test; and
  2. submit a completed Alternative Testing Arrangements Request Form for THEA IBT identifying the disability and the specific arrangements requested; and
  3. submit a signed statement by a qualified professional, written on that person's professional letterhead, whose license or credentials are appropriate to describe or diagnose the disability (e.g., ophthalmologist for visual impairment). The statement must indicate the following:
    1. The disability for which alternative testing arrangements are being requested
    2. The recommended test administration modifications that are specifically related to the disability and are reasonable in the context of this test

Registering for alternative testing arrangements because of a disability other than physical. If you are requesting alternative testing arrangements due to a disability other than physical (e.g., learning disability), you must

  1. contact Evaluation Systems at the phone number listed above, under "Initial requests for alternative testing arrangements," before scheduling your appointment to test; and
  2. submit a completed Alternative Testing Arrangements Request Form for THEA IBT identifying the disability and the specific arrangements requested; and
  3. submit a signed statement by a qualified professional, written on that person's professional letterhead, whose license or credentials are appropriate to describe or diagnose the disability. The statement must indicate the following:
    1. The disability for which alternative testing arrangements are being requested, with supporting documentation in the form of one of the following, which must be included as part of the statement or attached as separate documentation:
      • A full educational history with complete documentation of special education services, including other disability-related testing modifications, received within the past five years, along with the name, date, and results of the diagnostic test(s) or evaluation(s), designed for purposes other than screening, administered within the past five years, used to document the disability (test results should demonstrate a significant discrepancy in your performance and your expected capability level and demonstrate the current functional impact of your disability)

        or

      • Results of a psychological, neuropsychological, or psychoeducational diagnostic test battery, designed for purposes other than screening, administered within the past five years, interpreted by a qualified professional whose license or credentials are appropriate to diagnose the condition (test results should demonstrate a significant discrepancy in your performance and your expected capability level and demonstrate the current functional impact of your disability)

        or

      • Results of an evaluation interpreted by a licensed professional verifying physical abnormalities as evidenced by a computerized axial tomography (CAT) scan, magnetic resonance imaging (MRI), electroencephalogram (EEG), or brain topography mapping test administered within the past five years

        and

    2. The recommended test administration modifications that are specifically related to the disability and are reasonable in the context of this test

Please note: If your test(s) or evaluation(s) were administered prior to the past five years, a full battery of testing may not be required. Instead, you may wish to consult with a qualified professional to determine which diagnostic test(s) related to your disability would indicate the current functional impact of your disability.

Documentation, in itself, does not automatically support the granting of alternative testing arrangements.